The Treasury Department

The Treasury is one of the key departments of the Diocese Ruwenzori. Its role is to manage the finances of the Diocese following the Financial Policies and guidelines of the Diocese which were approved by the Diocesan Board of Finance in 2013. The policies and procedures are contained in the Financial Policies and Procedures Manual 2013.

The role of the Finance Board is to formulate financial policies and guidelines; ensure that the Diocese keeps proper books of accounts and other accounting records; and ensure that all assets of the Diocese are safeguarded. The treasury therefore, helps the Board to ensure that those objectives are realized. The treasury is engaged in the day to day management of the financial affairs of the Diocese like keeping proper books of accounts; receiving and collecting funds of the Diocese; banking all funds; withdrawing funds from the bank and making payments on behalf of the Diocese and reconciling all bank accounts. The treasury also makes budgets and ensures that expenditures of the Diocese are within and according to the priorities of the Diocese.

The Board appoints external auditors to look into the books of accounts and financial statements and give an opinion on the financial affairs of the Diocese for every financial year that ends. At the moment BMR Associates are the external auditors of the Diocese.

Besides the above, the Treasury department also looks into the finances of the archdeaconries, parishes and lower churches through disseminating policy guidelines, inspecting books of accounts together with the Diocesan Internal Auditor, and extending teaching and coaching sessions on financial matters.

The basic guiding principles of the department are: Honesty, Transparency and Accountability.

Treasury Staff

The Department is currently headed by Mr. Baguma Daniel a retired banker who is also a secretary to the Board. He is a graduate of Makerere University with a B. A. (Econ) degree. He has vast experience in banking, management and financial matters. He is assisted by Mr. Mugabe Godfrey the Accounts Assistant, Mrs. Twinomujuni Sarah Kahunde the Cashier and Mrs. Ategeka Jane Kobugabe the Pension Administrator. All these have appropriate financial management training and experience.

Major Sources of income

The major sources of income of the Diocese are: Quotas collected from Parishes and Churches; Rental income from rentable properties and land; Premium from leased plots; Donations, Grants and Appeals. Donations are mainly local from within Uganda. We also have a few partners from abroad who assist on some programs. At the moment, the major ones are:

  • Words of Hope: Supporting our radio programs
  • Uganda Protestant Medical Bureau (UPMB) supporting us in our Hospital and Health units
  • Community Health Empowerment (CHE) Province Office: Supporting CHE activities
  • Community Bible Study Children and Youth (CBS C&Y) based in Colorado USA: Supports us with Children’s Bible study lessons, Teachers guides and training.
  • Government of Uganda occasionally in some areas.


We are grateful to all these partners . We appeal to all well-wishers out there to support the Diocese in many other areas as specified by the different departments of the Diocese.

Investments

The Diocese has Shares in Church Of Uganda House Project in Kampala.

Since 2007, the Diocese has invested heavily in tree planting projects on its land in different places. The table below shows where the forests are and their approximate acreage.

  LOCATION TYPE OF TREES ACREAGE AGE OF TREES
1 Matiri Pine 107 Acres 7 Years
2 Kayanja Eucalyptus   35 Acres 4 Years
3 Nyankwanzi Eucalyptus      5 Acres 6, 3, & 1 Years
4 Ssaka Eucalyptus      3 Acres 3Years
5 Maddox Eucalyptus      5 Acres 5, & 4 Years
6 Butiiti Eucalyptus     20 Acres 6 Months
7 Isoroma Eucalyptus     40 Acres 4,3 &2 Years
8 Kakira Eucalyptus      7 Acres 3 Years
9 Isanga Eucalyptus      7 Acres 1 Year
10 Busaiga Eucalyptus      2 Acres 2 Years
11 Kazinga Eucalyptus     10 Acres 2 Years
The Diocese is continuing to plant more trees and has Tree Nurseries. We encourage all Archdeaconries, Parishes, and Churches to plant trees on their idle land and along the boundaries of their land. Many of them are responding positively.
The Diocese has embarked on one of its major building projects which will boost its future earning capacity. This is the Golden Jubilee Project. It will be comprised of a Commercial Building Complex; an Amphitheatre and a Hotel. These buildings will be on its prime two acre plot in Fort Portal town. The plot is neighboring Kyebambe Model Primary School on the upper side, Kabarole Hospital and Kabarole Primary School. The project was conceived to commemorate the 50 years that the Diocese of Ruwenzori has been in existence since its birth in 1960. The project is estimated to cost Uganda Shillings 27 billion on completion.

Work on the project has started. Building Plans were drawn and are approved by Fort Portal Municipal Council; The NEMA Clearance Certificate has been obtained; The Feasibility Study was done and some excavation work has started.

We are looking for strategic partners to invest with us in this project. Besides, the Diocese has a lot of land in Fort Portal town on which residential houses and apartments can be constructed.
The Diocese has a Pension Scheme which was started in 2004 to cater for the retired servants of God. The members who qualify to join and benefit from the scheme are: the Clergy, Lay readers and Catechists. These members are expected to contribute some small amounts to the scheme during their working years. The major source however, is the contribution of all churches in the Diocese. These contribute 10% of their Easter and Christmas collections and collections of the Pension Sunday which is the last Sunday of September.

This scheme is also operationally under the treasury department although it has an independent Board. It is manned by Mrs. Ategeka Jane Kobugabe the Pension Administrator. The Board ensures that the pension funds are properly and profitably invested to ensure that the fund grows and consequently increase on the pension benefits to its members. At the moment, it has invested with the Diocese in Matiri forests project. It is planning to build rentable houses and a plot has already been allocated to it by the Diocese.
The Internal Audit is an independent unit working closely with the Treasury Department. The Internal Auditor’s main roles are:
  • To inspect all Diocesan, Archdeaconries’, Parishes’ and Churches’ books of accounts whenever need arises
  • Evaluation and provision of reasonable assurance that risk management, control, and governance systems are functioning as intended and will enable the Diocese’s objectives and goals to be met
  • Reporting risk management issues and internal controls deficiencies identified directly to the Management and provides recommendations for improving the Diocese’s operations, in terms of both efficient and effective performance
  • Evaluation of information security and associated risk exposures
  • Evaluation of the Diocese's readiness in case of business interruption
  • Teaming with other internal and external resources as appropriate
  • Engagement in continuous book keeping education and staff development.
  • Provision of support to the Diocese’s  anti-fraud programs.
  • Acting as a “watch dog” for accountability in the Diocese
  • Review and evaluation of work papers of completed projects to be certain that adequate documentation has been gathered and that the work papers document and provide an adequate basis for reporting.

Appeal

The Treasury Department appeals to all Christians in the Diocese to increase on their giving according to Malachi 3: 10. This will boost God’s work in the Diocese and for sure blessings will pour like rain in all families and God’s Name will be glorified. We also appeal to all well-wishers here and abroad to support us in all ways so that God’s work in the Diocese of Ruwenzori continues to grow.